What I did not expect, however, were the hundreds of entries that came into the station – all with equally amazing and deserving love stories.  I had no idea that it would be so hard of a decision to make.  And that’s why I’m glad it was up to the KRAZ FM  listeners to decide the final winners.

After countless hours in the radio studio on-air talking to morning show host “Carp”, audience listeners on their preferred choices and co-hosting a show or two with Celebrity Chef  Bradley Ogden himself (designer of the couple’s rehearsal dinner menu and founder of the rehearsal dinner venue Root 246), the moment of truth arrived.  It was time for listeners to speak with their winning votes.  And they did.

Enter Paul and Dominique.  You need to read their winning entry for yourself- submitted by Groom-to-be Paul - to understand what melted the hearts of the radio’s listeners.  I am still moved by the fact that this groom loved his bride so much, he did this – all for her.

This couple was without a doubt one of the sweetest couples I’d ever met.  And their journey and story from their entry made producing their special day all that more sacred.  They were incredible as individuals and it was evident their love for each other only made them stronger as a couple.

On the day of their wedding, the weather was threatening sprinkles off and on and some light winds.  But due to their guest size and the fact Lincourt Winery has a few options for indoor portions of an event, we were “covered”.  The ceremony was able to be held outside on the lawn overlooking the vineyards, the reception was held under the giant gazebo and the dinner and dancing was moved indoors to the cozy, intimate and romantic barrel room.  The best of all worlds.  Everything ran like clock-work.  We are so grateful to the event supply partners who produced this incredible wedding for this incredible couple.  From the guest arrival and gracious hospitality of award-winning caterer Pure Joy to the final moments as the bride and groom escaped for their honeymoon in their gorgeous vintage car provided by Classic Motoring Car Rentals.  And to document the story as it unfolded, Linda Chaja (photography) and Lola Video, worked stealthly behind the scenes to make sure all the special moments were memorialized on film.  Congratulations, Paul and Dominique!

Venue/Wedding Location:  Lincourt Winery

Full Service Catering/Rental Coordination:  Pure Joy Catering with Discount Party Rentals

Florals:  Passion Flowers

Ceremony, Reception, Dinner/Dancing Music & MC: Gavin Roy of SBDJ’s

Photography: Linda Chaja

Videography: Lola Video

Rehearsal Dinner/Venue: Root 246 - Celebrity Chef Bradley Ogden

Wedding Cake: Decadence Wedding Cakes

Vintage Transportation:  Classic Motoring Car Rentals

Officiant: Riki Berlin

Honeymoon/Wedding Night Stay: Hadsten House

Contest Co-Coordinator and Event Coordinator: Kerry Lee Dickey, Santa Barbara Wine Country Weddings  & Events.

“…Kerry Lee Dickey, founder and CEO of Santa Barbara Wine Country Weddings & Events, works with a number of wineries to produce events. She’s been particularly impressed by the Foley Wine Group been particularly impressed by the Foley Wine Group (the umbrella term for its namesake label, as well as Firestone Vineyard and Lincourt Vineyard). Her admiration is “two-fold, not just for the versatility of backdrops at the variety of venues, but also for their attention to detail and world-class service…”

Read the Article in its Entirety Here

Myth: A professional event coordinator takes care of everything automatically.

Reality: “Everything” is too broad of a term with too many possible interpretations. Generally, an experienced event coordinator will offer a series of consultation options. This spectrum of services range from a simple hourly consultation, to “day of ” only coordination, all the way to management of every single detail of the event from beginning to end. The bride should always discuss expectations up front and agree to a contract detailing the coordinator’s duties and responsibilities. Any duty not stated in the contract should not be presumed to be the coordinator’s responsibility. Perhaps the greatest misunderstanding is that the coordinator picks up the actual tasks of the vendors who do not do their job on the day of the wedding. The coordinator’s job is to coordinate the overall event and move it forward according to the bride’s wishes. If a coordinator is tied up doing the actual job of another vendor, unnecessary chaos could break out in another area of the event and no one would be there to manage it. Bottomline: discuss expectations and get them in writing up front.

Myth: A professional event coordinator pays the vendors directly on behalf of the client.

Reality: With the exception of very large corporations who have a very specific contract with the client, event coordinators do not (and should not) pay vendors on behalf of the client. It would be unwise and ethically questionable and it would put both the coordinator and the client at great risk. For example, a bride might be dissatisfied with a vendor’s performance and take legal action against the coordinator. Conversely, a coordinator might not perform properly or fail to pay the vendor who might take action against the clients. The potential for a messy situation is huge.

A truly seasoned planner will be intimately involved with helping the client solicit bids from the most suitable vendors, helping manage the budget, reviewing vendor contracts and performance, and ensuring that schedules of delivery and payments are respected according to the contracts. Myth: Coordinators ask their suppliers to reduce their prices for their clients. Reality: A top-notch professional event coordinator knows that maintaining excellent working relationships with their precious vendors and suppliers is paramount for the success of their events. Consequently, a good coordinator will never ask suppliers to reduce their prices to suit the client’s budgets; rather, the coordinator will select the vendors who are the most suitable to the clients’ taste and budget.

Myth: A “wedding coordinator”, “wedding planner”, “wedding consultant” and “designer” are all one and the same.

Reality: This is the other most significant misperception in the special events industry.

Let’s set the record straight once and for all: A wedding coordinator, planner, and consultant can be one and the same, but there can be subtle differences: a wedding coordinator is generally one whose duties are coordinating the “day of ” the wedding; a wedding planner means that the professional has planned the wedding from start to finish; and a wedding consultant is exactly that—a professional who consults on a hourly basis and in an asneeded capacity for the client. A wedding designer is in a different category. A designer is generally contracted to work under the direction of the wedding planner/ coordinator/consultant and focuses entirely on the visual element of the wedding. Many designers are also florists.

Many wedding consultants also have a talent for design, and some wedding designers offer planning service. However, it should be thoroughly understood that their talents will tend to sway more into one category than another.

It is far better to hire a wedding planner/coordinator who will hire the appropriate designer or designers for each aspect of the wedding—from the invitation to the ceremony, from the reception to the final dance— to ensure the proper balance of creativity and management rather than the other way around. A wedding designer might have the creativity to design your vision but not the management skills to produce the event, and that could be catastrophic.

Myth: Coordinators receive kickbacks from vendors.

Reality: A professional event coordinator’s primary duty is to the bride, period. Accepting kickbacks from a vendor would not benefit the client first and foremost. Therefore professional event coordinators and planners with integrity do not accept kickbacks from their vendors. They award the job to the vendor who will most ably serve the client.

Myth: Coordinators have a wealth of information and give it out freely.

Reality: Event coordinators spend years in the industry establishing contacts with the best vendors and familiarizing themselves with the standards and practices of these vendors so they can save their clients time and money while delivering the best quality for their budget. What the client is buying is the coordinator’s expertise, taste and knowledge, not just their phone book.

Myth: My DJ and caterer both said they offer “coordination” and can save me money so I don’t have to hire a professional coordinator.

Reality: A professional DJ is crucial to the success of a wedding day. The ability to be the MC, help with the transitions, and set the tone for the guests is paramount. Likewise, a professional caterer’s job is to oversee the coordination of ordering and setting up rentals and linens, ensure proper serving etiquette and proper staffing-to-guest ratio, and produce a flawless meal with impeccable service and timing. Both of these professions offer elements of coordination, but in no way cover the multitudinous aspects of professional event coordination. A professional event coordinator, even for “day of ” services, generally offers extensive pre-event communication, preparation and logistical planning with all event suppliers; reviews all contributing vendors’ contracts; provides valuable feedback on these contracts to ensure that nothing is overlooked; takes steps to make sure all vendors’ contracted requirements are kept; works closely with all vendors and the bridal couple to design a comprehensive “day of ” timeline; keeps all suppliers updated with any changes to this timeline pre-event and “day of ”; helps clients with table and seating assignments, alphabetizing guest lists; orchestrates the wedding rehearsal with proper etiquette; manages and implements the wedding day timeline, guiding the bridal couple and their families through all the transitions; oversees proper transfer of wedding gifts, and much more.

Event coordinators have a full working knowledge of minimum standards in each vendor’s profession and they know what is acceptable and what is not; and because they are not tied to one particular service, they have the ability to ensure the overall success of the wedding day. Just as an orchestra conductor has the master musical piece and is able to maintain and direct all the key components which make up the masterpiece, the wedding coordinator’s job is to ensure perfect harmony between the various segments of the event in order to create a masterpiece—your wedding day.

Click here to download the article as it was published in Your Wedding Day Magazine (PDF)